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Office Clerk Cover Letter Example

Office managers hiring a clerk read for accurate entries, tidy files and calls that reach the right person. This letter opens on daily invoice volume, then shows filing, phones and supplies, and why a family timber yard moving to MYOB suits this writer.

Early career · 261 words · Last reviewed 4 November 2026 · 3 min read · How we write these

The job this letter answers

Office Clerk, Corio Bay Timber and Hardware

Corio Bay Timber and Hardware is a family-run timber yard and hardware store in Geelong with about 40 staff, trading since 1987. It is moving its accounts from paper to MYOB this year.

  • Enter supplier invoices into the accounts system
  • Keep filing up to date
  • Answer calls and route them
  • Order supplies and keep records tidy
Template

The letter takes the colors of the resume template, the same way a downloaded cover letter matches your resume.

Shirin Kazemi

Geelong · shirin.kazemi@example.com

4 November 2026

Ms Pauline Trevarthen

Office Manager

Corio Bay Timber and Hardware

Subject: Application for Office Clerk

Dear Ms Trevarthen,

About 50 supplier invoices cross my desk each day at Barwon Building Supplies, and I enter each one into MYOB and match it to a purchase order before it is paid. I am applying for the Office Clerk role at Corio Bay Timber and Hardware.

In my first month I cleared a three-week filing backlog, and I now file documents within two days. I answer about 40 calls a day and route each to the right department. I reconcile the petty cash float weekly, and it has balanced to the cent every month. For 25 staff I book meeting rooms and courier pickups on the shared Outlook calendar, with no double bookings this year.

Corio Bay Timber and Hardware's move from paper to MYOB is where I can help most, because I already enter supplier invoices into the accounts system every day. I also know the trade: most invoices I enter are for timber, fixings and building products, so your product codes will feel familiar. I order supplies from three suppliers and cut our monthly spend by 15% by moving to bulk orders. Before Barwon I was a data entry assistant at Portarlington Packaging, where I built a spreadsheet to track late deliveries that the warehouse team used each week. A family business of about 40 people also suits me: I like knowing who to ask when a docket does not match.

A timed sample entry task in MYOB at the interview would show you how I work. Tuesdays and Thursdays are easiest for me to get away from the office.

Kind regards,

Shirin Kazemi

A made-up letter. The person, the employers and every number are invented, and any resemblance to a real one is chance. Sending it by email? Put the subject line in the email’s subject box, add your name to it, and attach the letter as a PDF.

Paragraph by paragraph

  1. The opening

    Starts: “About 50 supplier invoices cross my desk…”

    Opens on the daily volume and the check behind it, then names the role and company in a short second sentence.

  2. Your strongest evidence

    Starts: “In my first month I cleared a…”

    Answers the advert's lines on filing and calls with plain figures, and adds petty cash as a second proof of accuracy.

  3. Why this employer

    Starts: “Corio Bay Timber and Hardware's move from…”

    Gives a reason tied to the MYOB move in the employer's description, answers the advert's invoice line and shows knowledge of the building supply trade.

  4. The close

    Starts: “A timed sample entry task in MYOB…”

    Proposes a practical test of the main duty and gives days that suit, so the manager can book it straight away.

Why this letter works

  • Daily invoice volume and the matching check open the letter.
  • Filing, calls and petty cash each have a plain figure.
  • The MYOB move gives a reason to want this employer now.
  • The close offers a timed test of the main task.

How to write your own office clerk cover letter

  1. Say how many invoices or entries you handle each day and how you check them.
  2. Give the size of a backlog you cleared and how long it took.
  3. Mention petty cash only if you can say it balanced.
  4. If the employer is moving to a system you know, say so in the paragraph about them.
  5. Offer a timed entry task in the software the employer uses.

Common questions

How do I show accuracy in an office clerk letter?

Use checks with results, such as invoices matched to purchase orders or a float that balanced every month. Avoid percentages that admit errors.

Should an office clerk mention software skills?

Name the accounts software in the letter if the employer uses it. Keep the rest on the resume.

What if my last job was data entry rather than office work?

Use it as your start and show what you learned. Data entry builds the speed and checking habits office managers want.

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